Annual Report for the year ended 30 June 2001
Other information
Equal employment opportunities
The Ministry has an equal employment opportunity policy and procedures in place to ensure fairness and equity of opportunity for Ministry employees. The Ministry monitors its recruitment and retention of staff and progress made towards achieving equity is reported to the State Services Commission each year.
Management performance
Good employer requirements
The Ministry has comprehensive human resources polices which include the recruitment of staff, the contractual arrangements under which they are employed, their training and development, performance management, and annual remuneration reviews. Health and safety is given particular attention, with strong emphasis on the prevention of occupational overuse syndrome. An Employee Assistance Programme is in place.
Public service integrity
The Ministry provides instruction and guidance to employees about the ethical standards required of public servants. In addition, all employees are required to have current security clearances as a condition of their employment.
Quality
The Ministry is ISO 9001 certified and in January was recertified for a further three years. This means that it implements continuous improvements to its management policies and procedures. During the year the Ministry completed its review of corporate policies.
Organisation chart
View text equivalent of above image.
Staff numbers at 30 June 2001 were 51 (excluding the Chief Executive).
Capability development
The Ministry has undertaken a significant training and development programme over the last seven months. This has included skills training (e.g. presentation skills, writing skills and negotiation skills) training seminars (e.g. Official Information Act, Privacy Act and Protected Disclosures Act) and one-on-one training to address skill gaps (e.g. project management, strategic planning). There is still, obviously, room for development.
Effort has also gone into providing tools to enable the staff to undertake their work. A draft manual on providing high quality policy advice was completed and is currently undergoing peer review. The Acquisition Division Manual, which prescribes all acquisition procedures in detail, has been revised.
Management of the introduction of the employment relations act
All staff were given general information prior to and after the introduction of the Employment Relations Act and various booklets on the Act were made readily available to staff through Human Resources. All staff received a copy of the Dispute Resolution procedure to be used to settle any employment relationship problems should these arise. In addition the Ministry arranged for the Crown Law Office to give a seminar on the Act to all second and third tier Managers. The Ministry also redrafted the individual employment contracts into agreements, including the dispute resolution procedure, so that new employees now have compliant agreements. This includes advising new staff to seek independent advice prior to signing their employment agreement. All Ministry staff are on individual agreements and not collective agreements.
E-government
The Ministry of Defence has incorporated the vision for Electronic Government into its Information Management and Knowledge Management Strategy and the e-government requirements have been at the fore of planning for information management projects. The Ministry has actively contributed to the GUIDE project, provided feedback on planned initiatives such as the Government Portal, participated in the Agency Leaders and CIO Fora, contributed to the Shared Policy Workspace project, and been involved in the e-procurement project.
Financial performance
| 2000/01 Budgeted $000 | 2000/01 Estimated
actual $000 |
2000/01 Actual $000 |
|
|---|---|---|---|
| Departmental activities |
|||
| Revenue: crown | 8,304 | 8,304 | 8,305 |
| Revenue: other | - | - | 11 |
| Output expenses | 8,304 | 8,304 | 7,832 |
| Net operating surplus/(deficit) | 58 | 58 | 545 |
| Receipts from the sale of fixed assets |
28 | 28 | 55 |
| Expenditure on fixed assets |
500 | 500 | 327 |
| Taxpayers' funds |
1,555 | 1,555 | 1,555 |
| Net cash flows from operating, investing and financing activities | (528) | (528) | 443 |
| Crown activities |
|||
| Purchase or development of capital assets on behalf of the crown |
383,690 | 383,690 | 341,669 |
| Total crown revenue and receipts | 189,825 | 189,955 | 190,296 |
Summary of appropriations
| Policy advice $000 | Audit and assessment of performance $000 |
Management of equipment procurement $000 |
Purchase or development of capital assets by the Crown $000 |
GST on defence equipment $000 |
|
|---|---|---|---|---|---|
| Main estimates appropriation |
3,543 | 2,250 | 3,318 | 145,084 | 40,449 |
| Supplementary estimates change |
(33) | (166) | 431 | 197,404 | 753 |
| Change by order in council under section 5 of the Public Finance Act 1989 |
- | - | - | - | - |
| Total amount appropriated for 2000/2001 |
3,510 | 2,084 | 3,749 | 342,488 | 41,202 |
| Estimated actual outturn for 2000/2001 as reported in 2001/2002 estimates |
3,510 | 2,084 | 3,749 | 342,488 | 41,202 |
| Audited actual outturn for 2000/2001 |
3,336 | 1,901 | 3,364 | 316,435 | 25,234 |
| Unappropriated expenditure, expenses or liabilities approved under section 12 of the Public Finance Act 1989 |
- | - | - | - | - |
| Unappropriated expenditure, expenses or liabilities requiring validating legislation | - | - | - | - | - |
Historical financial performance of significant items: Payments on behalf of the Crown
(a) Defence equipment
| 2000-01 $(000) |
1999-00 $(000) |
1998-99 $(000) |
1997-98 $(000) |
1996-97 $(000) |
1995-96 $(000) |
|
|---|---|---|---|---|---|---|
| Voted in Estimates | 342,488 | 248,534 | 222,128 | 261,236 | 293,001 | 307,752 |
| Actual Expenditure | 316,435 | 214,820 | 197,388 | 165,366 | 180,840 | 162,579 |
| Variance | 26,053 | 33,714 | 24,740 | 95,870 | 112,161 | 145,173 |
(b) GST on defence equipment
| 2000-01 $(000) |
1999-00 $(000) |
1998-99 $(000) |
1997-98 $(000) |
1996-97 $(000) |
1995-96 $(000) |
|
|---|---|---|---|---|---|---|
| Voted in Estimates | 41,202 |
85,673 | 8,850 | 80,280 | 8,100 | 13,000 |
| Actual Expenditure | 25,234 |
83,487 | 7,794 | 76,365 | 8,089 | 3,075 |
| Variance | 15,968 |
2,186 | 1,056 | 3,915 | 11 | 9,925 |
Historical financial performance of significant items: Receipts on behalf of the Crown
Sales of equipment to New Zealand Defence Force (excluding GST)
| 2000-01 $(000) |
1999-00 $(000) |
1998-99 $(000) |
1997-98 $(000) |
1996-97 $(000) |
1995-96 $(000) |
|
|---|---|---|---|---|---|---|
| Planned |
189,075 |
230,741 | 196,028 | 226,359 | 181,664 | 233,135 |
| Actual |
189,076 |
194,886 | 196,007 | 157,130 | 181,669 | 233,306 |
| Variance | (1) |
35,855 | 21 | 69,229 | (5) | (171) |
