Annual Report for the year ended 30 June 2002
Other information
Equal employment opportunities
The Ministry has an equal employment opportunity policy and procedures in place to ensure fairness and equity of opportunity for Ministry employees. The Ministry monitors its recruitment and retention of staff and progress made towards achieving equity is reported to the State Services Commission each year.
An EEO advisory group has been established in the Ministry, with a responsibility to provide Senior Management with a regular state-of-EEO-health report.
Management performance
Good employer practices and staff development
The Ministry has completely revised its human resources policies over the last year including implementation of a comprehensive policy on overseas assignments. An Employee Assistance Programme is in place and a Health and Safety Committee has been established. The Ministry has almost completed a programme of re-equipping staff with modern ergonomic furniture.
The Ministry's new training and development programme is now well established. This has included skills training (e.g. presentation skills, writing skills and negotiation skills) training seminars (e.g. Official Information Act, Privacy Act and Protected Disclosures Act) one-on-one training to address skill gaps (e.g. project management, strategic planning) and a customised in-house management development programme for all employees who manage staff. Incorporating 360° feedback, the programme concentrates on equipping the Ministry's managers with the full range of management skills required.
Public service integrity
The Ministry provides instruction and guidance to employees about the ethical standards required of public servants. In addition, all employees are required to have current security clearances as a condition of their employment.
Quality
The Ministry is ISO 9001 certified. This means that it implements continuous improvements to its management, policies and procedures.
Disability
The Ministry completed production of its first New Zealand Disability Strategy Implementation Work Plan. This covers the 2002/2003 year.
E-government
The Ministry of Defence has incorporated the vision for Electronic Government into its Information Management and Knowledge Management Strategy and the e-government requirements have been at the fore of planning for information management projects. The Ministry has actively contributed to the e-services project, provided feedback on planned initiatives and participated in the Agency Leaders and CIO Fora. The Ministry continues to be involved in the e-procurement project.
Organisation chart
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Staff numbers at 30 June 2002 were 50 (excluding the Chief Executive).
Financial performance
| 2001/02 Budgeted $000 | 2001/02 Estimated
actual $000 |
2001/02 Actual $000 |
|
|---|---|---|---|
| Departmental activities |
|||
| Revenue: crown | 8,103 | 8,103 | 8,103 |
| Revenue: other | 1,114 | 1,114 | 1,081 |
| Output expenses | 9,217 | 8,917 | 8,440 |
| Net operating surplus/(deficit) | 15 | 315 | 758 |
| Receipts from the sale of fixed assets |
20 | 20 | 23 |
| Expenditure on fixed assets |
350 | 350 | 175 |
| Taxpayers' funds |
1,555 | 1,555 | 1,555 |
| Net cash flows from operating, investing and financing activities | (703) | (403) | (564) |
| Crown activities |
|||
| Purchase or development of capital assets on behalf of the crown |
212,785 | 212,785 | 162,469 |
| Total crown revenue and receipts | 280,971 | 280,971 | 280,740 |
Summary of appropriations
| Policy advice $000 | Audit and assessment of performance $000 |
Management of equipment procurement $000 |
Purchase or development of capital assets by the Crown $000 |
GST on defence equipment $000 |
|
|---|---|---|---|---|---|
| Main estimates appropriation |
3,505 | 2,080 | 3,776 | 170,333 | 14,158 |
| Supplementary estimates change |
- | - | 1,008 | 7,028 | 21,266 |
| Change by order in council under section 5 of the Public Finance Act 1989 |
- | - | - | - | - |
| Total amount appropriated for 2001/2002 |
3,505 | 2,080 | 4,784 | 177,361 | 35,424 |
| Estimated actual outturn for 2001/2002 as reported in 2002/2003 estimates |
3,382 | 1,968 | 4,719 | 177,361 | 35,424 |
| Audited actual outturn for 2001/2002 |
3,295 | 1,764 | 4,528 | 128,119 | 34,350 |
| Unappropriated expenditure, expenses or liabilities approved under section 12 of the Public Finance Act 1989 |
- | - | - | - | - |
| Unappropriated expenditure, expenses or liabilities requiring validating legislation | - | - | - | - | - |
Historical financial performance of significant items: Payments on behalf of the Crown
(a) Defence equipment
| 2001-02 $(000) |
2000-01 $(000) |
1999-00 $(000) |
1998-99 $(000) |
1997-98 $(000) |
1996-97 $(000) |
|
|---|---|---|---|---|---|---|
| Voted in Estimates | 177,361 | 342,488 | 248,534 | 222,128 | 261,236 | 293,001 |
| Actual Expenditure | 128,119 | 316,435 | 214,820 | 197,388 | 165,366 | 180,840 |
| Variance | 49,242 | 26,053 | 33,714 | 24,740 | 95,870 | 112,161 |
(b) GST on defence equipment
| 2001-02 $(000) |
2000-01 $(000) |
1999-00 $(000) |
1998-99 $(000) |
1997-98 $(000) |
1996-97 $(000) |
|
|---|---|---|---|---|---|---|
| Voted in Estimates | 35,424 |
41,202 |
85,673 | 8,850 | 80,280 | 8,100 |
| Actual Expenditure | 34,350 |
25,234 |
83,487 | 7,794 | 76,365 | 8,089 |
| Variance | 1,074 |
15,968 |
2,186 | 1,056 | 3,915 | 11 |
Historical financial performance of significant items: Receipts on behalf of the Crown
Sales of equipment to New Zealand Defence Force (excluding GST)
| 2001-02 $(000) |
2000-01 $(000) |
1999-00 $(000) |
1998-99 $(000) |
1997-98 $(000) |
1996-97 $(000) |
|
|---|---|---|---|---|---|---|
| Planned |
280,071 |
189,075 |
230,741 | 196,028 | 226,359 | 181,664 |
| Actual |
280,072 |
189,076 |
194,886 | 196,007 | 157,130 | 181,669 |
| Variance | (1) |
(1) |
35,855 | 21 | 69,229 | (5) |
