Terms and Conditions for Defence Industry Portal Use

Please read this section carefully as it contains the legal terms and conditions that apply to the use of this portal as well as wider use of the Ministry of Defence website. By clicking the Submit Profile button you are agreeing to the terms and conditions as published on this site.

The Defence Industry Portal (The Portal) is facilitated by the Ministry of Defence. By viewing or using the Portal, you agree to the terms and conditions of use and, in particular, all terms and conditions and policies as published on www.defence.govt.nz(external link), without qualification. If you do not agree to be bound by these terms and conditions then you must stop accessing and using the Portal.

Authorised Representatives

Anyone completing and submitting any company's profile must be a duly authorised representative of the company.

The profile forms an application to become a registered user and becomes a published profile at the point the Ministry accepts it.

By clicking the Submit Profile button at the end of the form, the person submitting it agrees to these Terms and Conditions and confirms they are the duly authorised representative of the company.

Acceptance of Your Company Profile

Acceptance is not automatic or guaranteed. The Ministry of Defence will review all submitted profiles and reserves the right to request changes. The Ministry reserves the right to refuse any application to become a registered user without giving reasons. The Ministry's decision is final.

Access to the Portal

A confirmed registration provides one point of access to the portal for the company. While there can only be one profile per comany, a company can have several profiles where divisions of the same company have different capabilties. The decision to have more than one profile per company is entirely up to the company. If the Ministry of Defence is concerned about duplication, you may be contacted by email and your user registraion may then be linked to an existing profile, provided the duly authorised representative accepts.

If you are not sure whether or not your company already has a profile on the Portal, please email industry@defence.govt.nz before completing the company profile submission form.

Content and Functionality

The Ministry of Defence reserves the right to, at any time and without liability for doing so, modify or temporarily or permanently discontinue any of the site's content, functions or services. This includes ceasing publication of the site entirely or publication of information you have provided to us.

Use of the Portal

Use of this Portal creates no relationship, commercial or otherwise, with the Ministry of Defence.

Any statements or opinions (express or implied) made in any company profile are solely those of the company. They do not represent the Ministry of Defence.

By registering your company on the Portal you are volunteering your company information and requesting that it be published on the Ministry of Defence website. All information that a registered user includes within their company profile will be visible to all other registered users of the Portal.

By submitting your profile you agree that the information you provide is true and complete and that you are authorsied to provide this information. You undertake to keep the information true and complete and to ensure that no commercial-in-confidence information is included in your company profile.

As the Ministry of Defence is subject to the provisions of the Official Information Act(external link) (the Act), all information contained in the Portal is also subject to the provisions of the Act - including all information provided by your company.

Any dealings between your company and any other company appearing on the Portal by virtue of that other company's registration on the Portal are solely between you and that other company. The Ministry of Defence is not responsible or liable for any part of any such dealings or promotions or for any loss or damages suffered or incurred as a result.

Log in with your own authorised username and password only. Registered users are responsible for all activities in the Portal made using their username and password. Security of your username and password information is solely the responsibility of the user.

You agree not to use information gained from the Portal to transmit any unsolicited promotion material (like junk mail for example) or include any information that may interfere with the rights of another user.

You agree not to transmit any material that contains software code, files or programmes designed to interrupt, damage, destroy or limit the functionality of the site or its environment.

Unauthorised Profiles

The Ministry of Defence is not responsible for any profile submitted fraudulently, or by any person who is not the duly authorised representative of the company.

Removing Unauthorised Profiles

In the event that a profile is made without authorisation, the company concerned must notify the Ministry as soon as this comes to the company's attention. The Ministry will take all reasonable steps to remove any profile from the Portal as soon as possible and notify users of that action.

Crown Copyright

Crown Copyright applies to the website, including Ministry of Defence information within the Portal. Details can be found in the footer of each page of the website.

Reproduction of Information

Information contained in individual profiles has been provided by the company concerned and may be downloaded or reproduced from the Portal only with the permission of the authorised company representative.

Governing Law

These Terms and Conditions are governed by, and will be construed in accordance with, the laws of New Zealand and you submit to the non-exclusive jurisdiction of the Courts of New Zealand without regard to conflicts of law principles. The Ministry of Defence retains the right to bring proceedings in any other court of competent jurisdiction of our choice. To the fullest extent permitted by law, the Ministry of Defence is not responsible for the compliance of the Portal with the laws of any other country. If you access the Portal from outside New Zealand, you are responsible for complying with all applicable laws.

Website Privacy Policy

See the general website Privacy Statement for information about use of this site, storage and use of that information and cookies.

General Instructions

Below is a link to the blank profile page in the Portal. As you must complete and submit in one sitting, we recommend you gather the following information before you start:

  • Your company logo
  • Your company registration or business number (NZBN or ABN for example)
  • Your company's email address that you want published for other industry users to see
  • Details of certifications
  • Details of awards your company has received.

Once completed, the profile will be checked by a Ministry of Defence staff member and you may be contacted to provide additional information or clarification.

If you have any questions before starting your profile, email the Ministry of Defence Industry Engagement team.

Here is the link to get you started.


The Defence Industry Engagement Team